KXCI Board Election Policy

KXCI Board of Directors Election Policy Amended from policy adopted November 2004 For approval April 2007 This policy will serve to implement BOD and staff direction to increase awareness of BOD candidates and ensure fair and open elections. 1.    The BOD will appoint a standing election committee to supervise election procedures in conjunction with the staff and volunteers. 2.    Announcements for the nomination process will be aired at least 30 days to the close of nominations. The election announcement will also be posted at KXCI and on the website. 3.    To be nominated, candidates must submit a nomination form before deadline. Nominations forms must include the signatures of at least 3 FCB members in good standing or 1 current member of the BOD. Candidates must be members in good standing of KXCI and meet all bylaw criteria. 4.    Ballots will be prepared by the staff. Ballot statements by nominated candidates to accompany BOD election ballots will be 150 words. Ballots will be reviewed by the BOD election committee and the volunteer election committee prior to mailing. 5.    Ballots will be mailed to all members by the staff and volunteer committee within 21 days of the close of nominations. The voting period will be no less than 21 and no more than 35 days. 6.    KXCI will host a minimum of one member reception for members to meet BOD candidates within 14 days of the mailing of the ballot. 7.    During the week following the mailing of the ballot, KXCI will schedule a special 30 minute election show where each candidate will be offered time for a prepared statement explaining their positions. This program will be aired at least one other time prior to the election. 8.    At the beginning of the nomination process, KXCI shall air announcements requesting the participation of volunteer members for an election committee which will monitor election procedures. Three members of this volunteer committee will be chosen by a random drawing from all submissions. The volunteer election committee will be chaired by the head of the BOD election committee. This sub-committee will include three volunteers, two staff members and one member from the BOD. 9.    Ballots shall be mailed out with a self-addressed envelope. All ballots returned by mail shall be delivered to a special election PO Box. This box shall be opened only by the CPA. Key to this mailbox will be held by the CPA selected to manage the count. Any ballots hand delivered to the station shall be stamped and returned to the voter. 10.    Validity of ballots is determined as follows: Ballots must be legible, must include the name and signature of a member in good standing of the Foundation, ballots must either be postmarked on or before the date of the close of election. 11.    Individual member ballots count as one vote. Family membership ballots are counted as a single vote, with each member of the family casting a portion of that vote (e.g. two members, each ballot = ½ vote; three members, each ballot = 1/3 vote, etc.) 12.    The election count will be supervised by a CPA with no other business relationship with the Foundation for Creative Broadcasting, KXCI, members of the BOD, staff or any candidate for election. 13.    Within 3 business days of the close of balloting, the CPA, the volunteer election committee and designated representatives of the staff and BOD will meet for the ballot count. 14.    Count procedures will be determined and managed by the CPA. CPA shall separate those involved in counting the ballots into two groups. Count procedures will include the numbering of ballots, separation of the voting section of the ballot from the membership section, confirmation of membership status by one group and counting of the votes by the second group. 15.    Certification of the election results requires agreement by the CPA, the Chair of the volunteer election committee and the designated BOD election representative. The CPA shall present to the BOD a document which certifies the election result. 16.    Certified BOD election results will be presented at the first regularly scheduled BOD meeting following the count for acceptance by the BOD. BOD acceptance is on a majority vote of the members present at that meeting, subject to the presence of a quorum. Elected members will be seated immediately following the acceptance of the election result.